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Aniruddha Karanjkar

COLLABORATION TOOL FOR STARTUPS

Collaboration Tool for Startups

599 400 Aniruddha Karanjkar

For a startup organization where processes are unheard of and writing emails is like asking the newly arrived “PK” (an alien character from a Bollywood comedy flick) to talk in earthly language Hindi, asking employees to document everything that they do is a huge task. Innovative ideas keep floating at in almost every discussion from all enthusiastic employees, but thankfully all of my engineering colleagues understand the importance of documenting not only the requirement and design docs but all the important discussions reaching a concrete conclusion.

A big factor taken into consideration when implementing any initiative across the whole organization is cost and budget, in such scenarios Google sites (Part of Google Apps) comes to the rescue of startups. Using Google sites employees can keep uploading their documents with restricted access maintaining the confidentiality and security aspect of any organization.

Collaboration Tool for Startup

Be it creating simple HTML pages or uploading docs, all features are simply available for use even by a novice. One can even customize the site by uploading a profile pic or company logo. Ready templates do make life easy and give a head start.

Collaboration Tool for Startup

One use case at Inuxu is maintaining the checklists, standard operating procedures followed in various departments, storing the design document up to the requirements, test cases and test results by the QA team. One can simply upload the excel file or word doc, but then you miss out on the search features that can be the saviour in case you want to find docs based on “keywords”, that’s where storing in HTML form is preferred by some. So make an informed choice of storing your docs as needed.

Some quick wish-list items would be:

  1. Multilevel filtering
  2. Export and import to other tools like OpenWiki
  3. Email Alerts when quota exceeded.

So simply go ahead and create your company website or create a project site for your team without writing a single piece of code and Happy Collaborating!  Enthusiasts who are curious to find out more about Google Sites and other such tools can visit this link and make your hands dirty with different tools.

THE SIMPLEST WAY TO SAVE PASSWORDS USING KEEPASS

The simplest way to save passwords using KeePass

599 400 Aniruddha Karanjkar

KeePass, the better way to save passwords

Passwords, passwords and passwords we live in the world where we are unfortunately surrounded more by passwords than by trees! The simplest way to save passwords using KeePass is the solution to manage all your passwords on a daily basis while Telnetting or FTPing to a server or login to your email accounts. KeePass comes handy and solves this problem of managing and remembering passwords.

Like it or not we keep all the passwords in some notepad or a text file and that’s highly insecure with so many Spywares and malware sitting on fences while we surf the internet. Also copying password makes it available on your “clipboard” and this is again available to hackers.

Passwords are key to a lot of confidential information and also in one way proves your identity. A compromised password can give unauthorized access to hackers who can use it for malicious activities. We need to ensure to create a strong password, but again one major question arises where to keep these passwords safely.

Not only it does remember the passwords, one can integrate it with different tools like the browser, putty or FileZilla – so accessing your account is just a double click away without remembering your password. These screenshots will help you understand the tool in a better way.

The simplest way to save passwords using KeePass

Instead of remembering an army of passwords one needs to just remember one “Master” password to login to the tool. Create a new entry for each online account.

The simplest way to save passwords using KeePass

The simplest way to save passwords using KeePass

The feature list does include importing and exporting of your KeePass database – this can be an extremely useful feature for a team that works on common tools that needs credentials. It also has a password generator to create complex passwords.

The simplest way to save passwords using KeePass

After using KeePass for a while, I would like to suggest my wish list for KeePass team:

  1. Add more custom fields. E.g. Server name / Nos of tomcat instances / tags etc.
  2. Adding multiple entries for one server in KeePass i.e. one for terminal access, one for FileZilla and MySQL etc. If there would have been an option for additional URL then it would save time and have limited entries.
  3. Option to import / export of selected entries. There is no option to export and import selective entries to be able to share few selected entries with others.

All in all a great tool that helps in increasing the productivity with a word of caution – updating the tool as they also have bugs and are prone to hacks so regularly updating your KeePass software is equally important.

So we do have a solution to manage our ever increasing passwords but as a technical expert need to find the solution of ever decreasing trees around us. Every time you create any new online account like FB, Twitter or Gmail account – Plant a Tree! The simplest way to save passwords using KeePass

At Inuxu, we are using KeePass to consolidate and protect our passwords since as a team we use a lot of similar tools with same passwords.

As an organization or an individual one needs to be cautious when creating and sharing passwords – So Happy KeePasing!.